Foundational Memorandum, Constitution and Rules
The Constitution is the Association’s governing document. It was approved by the required majority at the first meeting of the Association held at the College on 18 September 2026, with the concurrence of the Principal, and takes effect from that date.
It is adopted in English, with a Sinhala version provided for members; where the two differ, the English text prevails (clause 21.4). A Tamil translation will be published here when it is ready. Amendments require a two-thirds majority at a General Meeting on 21 clear days’ notice.
Contents
- Name, office and status
- Definitions and guiding principles
- Vision, mission and objects
- Powers and restrictions
- Membership
- General Meetings
- Executive Committee
- Duties of office-bearers
- Subcommittees, branches and advisers
- Finance and property
- Accounts, review and transparency
- Conflicts of interest and personal benefit
- Safeguarding, equality and conduct
- Data protection and records
- Name, crest, media and intellectual property
- Complaints and dispute resolution
- Discipline
- Notices and communications
- Amendment
- Dissolution
- Adoption and transitional arrangements
Schedules
- Subscriptions and financial thresholds
- Association policies (ten)
- Adoption resolution
- Founding subscriber register
- Oaths of office
- First office-bearers, Committee Members and Internal Auditors
Our policies
Code of Conduct and Disciplinary Procedure
Safeguarding and Child Protection
Financial Controls, Procurement and Expenses
Privacy, Data Retention and Incident Response
Fundraising, Donations and Sponsorship
Communications, Social Media and Use of the College’s Identity
Scholarships, Welfare and Grants
Branches and Diaspora Chapters
Risk Management and Event Approval
Handover by Outgoing Office-Bearers
What the Constitution guarantees
Non-profit and non-political
No profit may be distributed to members, and the Association never supports or opposes any political party or candidate.
Two signatures on every payment
Every payment needs two of the three signatories, one of them the Treasurer. Purchases above LKR 100,000 need three quotations. Accounts are examined by the Internal Auditors every year.
Pupils first
The safety, dignity and best interests of pupils come before every other interest, and every activity involving pupils needs the Principal’s prior written approval.
Privacy
Personal data is collected only for the Association’s lawful purposes, kept secure, retained only as long as justified and never sold. Contact info@katharians.com to see, correct or delete your data.
Open membership
Anyone who left the College may join. Hardship waivers ensure no past student is excluded because they cannot pay.
Term limits
Elected terms are two years and no one may hold the same office for more than two consecutive terms.